Maintenance Plan
Monthly caption review, compliance updates as DOJ regulations evolve, and priority support — so you never have to wonder if you're still current. Add to any tier at checkout or any time after launch.
CivicMeetings.us gives your clerk or administrator a complete system to publish accessible meeting records — agendas, minutes, video, and documents — without hiring a developer or compliance consultant.
DOJ 2024 Final Rule: State and local governments must meet WCAG 2.1 AA digital accessibility standards. Compliance deadlines begin in 2026. (This was recently updated to 2027 for cities of over 50,000 residents and 2028 for cities with under 50,000 residents).
The DOJ's 2024 rule requires digital accessibility for municipalities by 2027 - 2028. Public meeting records are explicitly in scope.
Every element of a compliant public meeting record — handled, documented, and ready for your community.
Agenda, minutes, video, and attachments organized on one accessible, standards-compliant page. Everything your community needs, in one place.
Pre-structured Word and Google Docs templates with correct heading styles built in. Staff fill in the content — compliant PDFs come out automatically, every time.
AI-assisted captioning workflow with a step-by-step process any staff member can run. Includes transcript generation and accuracy review before publishing.
Staff complete a documented attestation before any meeting record publishes. Every check is timestamped and stored — a paper trail of good-faith compliance effort.
Your dedicated page at yourtown.civicmeetings.us works standalone or embeds into any existing site — Drupal, WordPress, Squarespace, or anything else — with one line of code.
Platform-wide updates roll out automatically as DOJ regulations evolve. When compliance standards change, your system updates — no action required from your staff.
No developers. No consultants. No complicated setup.
Select the tier that fits your town's size and budget. Get instant access to the full system.
Add your logo, town name, and color. Your dedicated meeting records page is live in minutes.
Download your agenda and minutes templates. Every document your staff creates is ADA-compliant from day one.
Upload materials, complete the compliance checklist, and publish. Your community has full, accessible access.
A single DOJ complaint can cost a municipality $10,000 or more. CivicMeetings.us eliminates that risk for a fraction of the cost.
Everything your staff needs to get fully compliant and stay that way — at your own pace, on your own schedule.
Everything in Self-Guided plus a live setup session where we walk your staff through the full system together.
We handle everything. Your existing video backlog gets captioned, your system is fully configured, and your staff is trained and ready.
Monthly caption review, compliance updates as DOJ regulations evolve, and priority support — so you never have to wonder if you're still current. Add to any tier at checkout or any time after launch.
We had no idea our council meeting videos weren't compliant. CivicMeetings.us walked us through the whole thing and now we have a system our clerk can actually manage on her own.
Town of Osgood, Indiana — Clerk-Treasurer
Yes. CivicMeetings.us is a hosted system that works independently of your website. Your meeting records live at yourtown.civicmeetings.us and can be linked from or embedded into any existing site — regardless of what CMS it runs.
No. The system is designed for clerks and administrative staff, not developers. If you can upload a file and fill out a form, you can run CivicMeetings.us. The Guided Launch tier includes a live setup session if you want hands-on help.
Not reliably — and we won't pretend otherwise. Genuine PDF accessibility requires correct document structure from the start. Our document templates solve this at the source so every PDF your staff creates is compliant before it's ever uploaded.
Your meeting records are retained for 90 days after cancellation so you can export everything. We never delete records immediately — public meeting records are important documents and we treat them that way.
CivicMeetings.us addresses the public meeting records component of your ADA digital accessibility obligations. Your website as a whole has additional requirements. We focus on doing this one thing exceptionally well.
Platform updates roll out automatically to all clients as DOJ guidance and WCAG standards evolve. The Maintenance Plan specifically includes compliance monitoring and proactive updates when the landscape shifts.
Your residents deserve full access to their public records. CivicMeetings.us makes that happen — without the complexity, the legal exposure, or the consultant fees.
Get Started TodayQuestions? Email hello@civicmeetings.us — we respond within one business day.